Purchasing

Overview

The Central Purchasing Office procures for the Township the highest quality in supplies and services commensurate with the requirements of the job at the lowest possible prices. We obtain full and open competition on all procurements except noncompetitive services. The Purchasing Office also maintains information on current developments in the field of purchasing, prices, market conditions, and new products and secures for the Township the benefits of research done in the field of purchasing by other government jurisdictions, national technical societies, trade organizations having national recognition and private businesses and organizations.

The Central Purchasing Office obtains price quotes and uses state contract vendors, bids, and/or RFP processes. All municipal purchases require a purchase order. A purchase order is your assurance that you will be paid. If an individual calls you and attempts to place an order, you are cautioned to request an authorized purchase order be faxed or mailed to you and obtain the name and department of the individual. All invoices must cite the purchase order number.


Billing & Payment

The purchase order number must appear on all invoices, shipping tags, and all correspondence relevant to the order.

Payment is made after receipt of the invoice and white copy of the purchase order is signed and returned and acceptance of goods and/or services as specified on the purchasing order. The signed purchase order, along with the invoice, should be submitted to the Township of Pennsauken via phone call or email.

Sending your invoice and/or purchase order to any other department may delay payment. The Township strives to pay all invoices within (30) days of receipt of the invoice and acceptance of the order.

Questions regarding payment of invoices should be made to the Accounts Payable Office at 856-665-1000, ext. 161. You will need to reference the purchase order number when calling with questions.

Business Registration Certificate

A Business Registration Certificate serves two purposes:

  • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission.
  • To comply with Chapter 85, P.L. 2006, defined under NJ.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification.

If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry.

You may check the online registration inquiry to determine if the business is already registered. If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609-292-9292.


Bids

The Township of Pennsauken, Camden County, NJ has partnered with OpenGov and is excited to announce our transition from a paper-based bid solicitation process to a fully automated, web-based electronic bidding and vendor management system. Our new eProcurement Portal will allow interested parties to do the following:

  • Register to bid and receive notifications of future opportunities in the eProcurement Portal by selecting Subscribe to create an account.
  • Follow updates to existing solicitations by finding the solicitation and clicking the Follow button. This will allow all interested parties to receive amendments and addenda automatically.
  • Submit questions and receive answers for open solicitations.
  • Guide vendors through the process of responding electronically to RFPs, bids, etc. to ensure submissions have been accurately completed.
  • Ultimately, be your one location for all bid opportunities issued by the Township.

To get started, click here to sign up. You’ll receive an email to activate your account. For more information about how to register, please see our help file here.

THERE IS NO COST FOR VENDORS TO REGISTER WITH OpenGov.

Below are the bids and proposals currently being solicited and the corresponding closing dates for each.

CLICK HERE TO VIEW BID OPPORTUNITIES


Auctions

Auctions of Township property are held no more than once a year on an as-needed basis. For information on upcoming auctions please review the Retrospect newspaper for advertisements. Pennsauken Township uses GovDeals.com for online auctions.