Purchasing

Resolution of the Township of Pennsauken endorsing and adopting the Sustainable New Jersey purchasing policy and procedures

The Purchasing Department provides the highest quality of goods and services needed by all Township departments in a timely basis, and at the lowest possible price.

Hours of business are from 8:30 a.m. to 4:30 p.m., Monday through Friday. The Purchasing Department urges you to make an appointment before visiting as this can disrupt the daily workflow.

General Description Of The Purchasing Department

The Central Purchasing Office procures for the Township the highest quality in supplies and services commensurate with the requirements of the job at the lowest possible prices. We obtain full and open competition on all procurements except noncompetitive services. The Purchasing Office also, maintains information on current developments in the field of purchasing, prices, market conditions and new products and secures for the Township the benefits of research done in the field of purchasing by other government jurisdictions, national technical societies, trade organizations having national recognition and private businesses and organizations.

Doing Business with Township Of Pennsauken

The Central Purchasing Office obtains price quotes, uses state contract vendors, bids, and/or RFP process. All municipal purchases require a purchase order. A purchase order is your assurance that you will be paid. If an individual calls you and attempts to place an order, you are cautioned to request an authorized purchase order be faxed or mailed to you and obtain the name and department of the individual. All invoices must cite the purchase order number.

Billing And Payment

The purchase order number must appear on all invoices, shipping tags and all correspondence relevant to the order.

Payment is made after receipt of invoice and white copy of purchase order is signed and returned and acceptance of goods and/or services as specified on the purchasing order. Signed purchase order, along the invoice should be submitted to:

   TOWNSHIP OF PENNSAUKEN
   5605 N Crescent Blvd.
   Pennsauken, NJ 08110
   (856) 665-1000

Sending your invoice and/or purchase order to any other department may delay payment. The Township strives to pay all invoices within (30) days of receipt of invoice and acceptance of the order.

Questions regarding payment of invoices should be made to the Accounts Payable Office at (856) 665-1000 Ext. 161. You will need to reference the purchase order number when calling with questions.

To email Purchasing click here purchaser@twp.pennsauken.nj.us

Awarded Bids

Bid awards are a matter of public record. Abstracts of bids showing prices and awards are available by contacting the Municipal Clerks Office after the award has been made at (856) 665-1000 Ext 123.

Auctions

Auctions of Township property are held no more than once a year on an as needed basis. For information on upcoming auctions please review the Retrospect newspaper for advertisements or check the website for more info.

Business Registration Certificate

A Business Registration Certificate serves two purposes:

  • For public contracting, as proof of valid business registration with the New Jersey Division of Revenue. All contractors and subcontractors must provide this documentation when seeking to do business with the State of New Jersey, and other public agencies in this state. Proof of registration is also required for licensure with the Casino Control Commission.

  • To comply with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. You must use the Business Registration Certificate if you are an unincorporated construction contractor performing work in NJ or you are a registered unincorporated contractor requesting proof of certification.

If you are a registered vendor but have not received the Business Registration Certificate in the mail, you may obtain a certificate online. Please note that this certificate is not required by all businesses in New Jersey, but only those doing business with the public sector and with the casino service industry.

You may check the online registration inquiry to determine if the business is already registered.If you have not registered but are required to have this certificate, you will need to complete Form NJ-REG. Representatives of the Division's Client Registration activity are available to assist in the registration process by calling 609.292.9292.